Senior Accountant

Beauvoir, the National Cathedral Elementary School seeks a Senior Accountant. The Senior Accountant is responsible for the administration of billing, accounting and record keeping for gifts and contributions, including pledges and gifts of stock, accounts receivable, collections and application of cash receipts for all Beauvoir programs. In addition, this position is responsible for the accuracy, reconciliation, and reporting for all associated ledger accounts. This is a full-time, 12-month position.

Salary Range: of $75,000 – $90,000 depending on education and experience.

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DUTIES AND RESPONSIBILITIES OF THIS POSITION

Monthly Close

• Assists the Controller in preparing and analyzing data and variance reports, Fixed Assets, annual audit and ensuring compliance with internal policies.
• Support Staff Accountant with Accounts Payable and Procurement processes.
  • Recurring Journals
    • Prepare monthly accrual entries for accounts receivables, deferred revenue, and the corresponding recognition of revenue for all processes. Verify the accuracy of recurring journal entries.
    • Post all approved journal entries to the GL.
    • Scan all posted journal entries to the Foundation shared drive.
  • Cash
    • Prepare checks for remote desktop deposit.
    • Reconcile monthly cash receipts, including in-transit items to bank records and credit card transactions.
    • Bank Reconciliation, posting cash receipts to GL and clearing reconciling items.
  • Gifts and contributions
    • Check the bank daily and communicate with Advancement in regards of any gifts or contributions received.
    • Provide GL accounts to all PECF contributions receivable and communicate to Advancement.
    • Reconcile and post contributions to GL at the end of the month.

Student Tuition and Auxiliary Programs

• Coordinate the allocation of Student Tuition Financial Aid with members of Admissions and other Financial Administration Staff.
• Maintain and update the Student Tuition Information in TADS and CampBrain, including payment plans, incidental charges such as tuition insurance, billings (and refunds when applicable) for auxiliary registrations, tutoring, and other similar charges.
• Identify and follow up with collection of delinquent students billing accounts, escalating to the CFOO as appropriate.
• Reconcile the TADS system, Aftercare , and Enrichment receivables to the GL.

Enrollment

• Set up and update enrollment in TADS, updating tuition and fee amounts as needed. Adjusting FA and employee account charges.
• Work with Admissions, ELC Director and CFOO deadlines to send out re-enrollment invitations including gathering required documents (updated student contract), welcome letter from HOS and Board President, custody agreement, insurance brochures, etc. Send out new sibling/employee enrollments and all new student enrollments.
• Maintain and follow up with pending enrollments and update Admissions and ELC Director.

Parents Association Events

• Assist Staff Accountant with providing administrative support for Parents Association (PA) activities, including Book Fair and Scholarship Benefit.
• Processing credit cards, deposit checks, and reconcile auction cash receipts and related credit card receipts to Stripe, Square, OneCause, and other systems.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in accounting, business, or related field.
• Proficiency in Microsoft Office Suite, including mail merging.
• Experience with various platforms is highly desirable and can include Blackbaud, Clarity, and Ravenna.
• Possess a high-level of technological expertise as well as excellent attention to detail.

FUNCTIONAL KNOWLEDGE, SKILLS, ABILITIES

• Excellent oral communication skills.
• Detail oriented.
• Ability to handle multiple tasks in a fast-paced environment.
• Ability to process high-volume, time-sensitive information.
• Must possess a strong ability to organize work, set and adjust priorities, meet deadlines; to anticipate needs and respond accordingly, and to perform with an appropriate degree of initiative.
• Possess active listening skills – understand and respond effectively to concerns and feedback from others.
• Possess a high level of technological skill, database management, and ability to learn and assume responsibility for projects.
• Ability to write and format professional correspondence, memos, and support documentation, as needed.
• Commitment to professional excellence, with an ability to make human resources and other business transactions “user-friendly.”
• Ability to work effectively with minimum supervision and as part of a team.
• Ability to maintain confidentiality of information and security of records.
• Ability to represent the department and the School with a professional, hospitable and responsive image.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in human resource management or related field.
• At least 2 to 5 years of experience.
• Compatibility with the School’s values, Life Rules, mission, and vision.

GENERAL REQUIREMENTS

• Background Checks and Screening: Successful completion of periodic background checks, including an FBI background check, and, at the discretion of the school, drug and alcohol screening.
• Interpersonal Skills: Excellent communication skills, a courteous demeanor, and commitment to fostering a positive school environment.
• Technical Proficiency: Proficiency with common computer applications, including word processing and shared calendars.
• Professionalism: Sound judgment, discretion, and the ability to maintain confidentiality and composure under pressure.
• Reliability: Consistent and punctual attendance; able to prioritize and manage multiple tasks efficiently.
• Compliance: Adherence to all policies and procedures outlined in the Beauvoir Faculty & Staff Handbook.
• Flexibility: Willingness to adapt to changing circumstances and work hours, as needed.
• Cultural Competence: Respect for diverse cultures and backgrounds.
• Child Protection: Commitment to child safety and well-being.

WORKING CONDITIONS (SCHEDULE, PHYSICAL DEMANDS, AND WORK ENVIRONMENT)

• Physical Demands: Prolonged periods of sitting, standing, walking, climbing stairs, reaching, twisting, turning, kneeling, bending, and stooping.
• Manual Dexterity: Frequent grasping, repetitive hand movements, and fine motor skills.
• Physical Strength: Lifting, carrying, pushing, or pulling objects weighing up to 25 pounds, push and pull files, reports, and other materials weighing up to 25 pounds is required.

To apply, please email your cover letter and resumé with the subject line Senior Accountant to Martha Robles at bvrhumanresources@bvrschool.org.

Beauvoir the National Cathedral Elementary School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Nothing in this job description restricts the School’s right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or the School may terminate the relationship at any time, with or without notice and for any reason or no reason.